International Market Centers (“IMC”) is committed to respecting the privacy of the personal information of the individuals with whom we interact. We have developed this privacy statement to describe our privacy policies and practices and how we
collect, use and disclose the personal information of those individuals who visit our website for purposes of using our Exhibitor portal. We have developed other documents that describe our privacy policies and practices with respect to our
employees and with respect to our customers, suppliers and other parties with whom we interact.
What is Personal Information?
Personal information is any information about an identifiable individual, other than the person’s business title or business contact information, used or disclosed for the purpose of business communications. Sensitive personal information means
information granted special protections under the law. Examples of each type are:
Image or Photo
Sensitive Personal Information
Social Security Number
Driver’s License Number
Credit Card Number / Bank Account Number
What Personal Information Do We Collect?
You can visit our website and Exhibitor portal without telling us who you are or revealing any information about yourself, including your e-mail address. Our web server may collect information related to your visit to our website.
This information includes the IP address and domain used to access our website, the type and version of your browser, the website you came from to access our website, the page you entered and exited at, any website page viewed by that IP address
and, your country of origin. We use this information to monitor our website’s performance (such as number of visits, average time spent on the website, page views) and for our business purposes such as working to continually upgrade our website.
In the event you navigate to our Exhibitor Directory and wish to use the planning tools and resources available on our Exhibitor Directory, we require that you create an account. Creating an account means that you will need to create a username and
password. We will collect the personal information that you submit to our website, such as your name and, address and any other contact or other information that you choose to provide when:
You create your account in order to use the tools and resources in our Exhibitor Portal
You use our “Contact Us” page on our website
You apply for employment or sign up for alerts on the “Careers” page on our website.
You inquire about “Venue Rental” on our website
When you visit our website, we may place a “cookie” on the hard drive of your computer to track your visit. A cookie is a small data file transferred to your hard drive through your web browser. Only the website that placed the cookie on your hard
drive can read the data file. The cookie acts as an identification card that allows our website to identify you and to record your passwords and preferences. The cookie allows us to track your visit to the website; this allows us to understand your
use of our website and to customize and tailor the website to meet your needs.
Most web browsers are set to accept cookies. However, on most web browsers you may change this setting to have your web browser either: (1) notify you prior to a website placing a cookie on your hard drive so that you can decide whether or not to
accept the cookie; or (2) automatically prevent the placing of a cookie on your hard drive. Please note that access to a number of web pages found on the website is limited if cookies are not accepted.
What about Links to other Websites?
Our website may contain links to other websites (such as Exhibitor websites) that may be subject to less stringent privacy standards. We cannot assume any responsibility for the privacy practices, policies or actions of the third parties that
operate these websites. IMC is not responsible for how such third parties collect, use or disclose your personal information. You should review the privacy policies of these websites before providing them with personal information.
Why Do We Collect, Use, and Disclose Personal Information?
We may share your personal information with our employees, contractors, consultants, affiliates and other parties who require such information to assist us with establishing, maintaining and managing our relationship with you. In some instances,
such parties may also provide certain information technology and data processing services to us so that we may operate our business. We may share personal information with such parties both in and outside of your home jurisdiction, and as result,
your personal information may be collected, used, processed, stored or disclosed in Canada, in the United States of America as well as internationally.
When we share personal information with such parties we require that they only use or disclose such personal information in a manner consistent with the use and disclosure provisions of this privacy statement.
In addition, we may disclose or transfer personal information to another party in the event of a change in ownership of, or a grant of a security interest in, all or a part of IMC. We may collect, use, or disclose your personal information without
your knowledge or consent where permitted to do so or, when required by applicable law or regulatory requirements.
Your Consent is Important to Us
How is Your Personal Information Protected?
IMC maintains physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. We designed these safeguards to protect your personal information from loss and unauthorized access,
copying, use, modification or unauthorized disclosure. In the event of a breach, IMC will immediately contact the Beazley Group, our breach response partners, to initiate our breach response protocol including notification to all compromised
parties, credit monitoring services, if applicable, fraud resolution services, and ID protection services.
Unfortunately, there is no guaranty that data transmission over the Internet is 100% secure. As a result, while this website strives to protect your personal information, we cannot warrant the security of any information you transmit to us, and you
do so at your own risk. Once this website receives your transmission, we make commercially reasonable efforts to ensure its security on our systems.
How Long Do We Retain Your Information?
We will keep the information that you provide us for as long as is reasonably necessary to achieve the purpose for which you provided it to us, or to the extent necessary for us to protect our rights, or as required by applicable laws.
We do not track our customers over time and across third party websites to provide targeted advertising and therefore do not respond to Do Not Track (DNT) signals. However, some third party sites do keep track of your browsing activities when they
serve you content, which enables them to tailor what they present to you. If you are visiting such sites, you may be able to set the DNT signal on your browser so that third parties (particularly advertisers) know you do not want to be tracked.
Inquiries or Concerns?
Interpretation of this Privacy Statement
Our Privacy Team determines any interpretations associated with this privacy statement. This privacy statement includes examples but is not intended to be restricted in its application to such examples, therefore where the word ‘including’ or
‘includes’ is used, it shall mean ‘including without limitation’.
This privacy statement applies to and governs the activities of IMC. All references herein to “IMC”, “we”, “us”, “our” and like terms should be interpreted accordingly.
IMC complies with the privacy legislation within each jurisdiction in which we operate. Sometimes the privacy legislation and / or an individual’s right to privacy are different from one jurisdiction to another. Should there be, in a specific case,
any inconsistency between this privacy statement and the applicable privacy laws, this privacy statement shall be interpreted, in respect to that case, to give effect to, and comply with, such privacy laws.
employees, contractors and entities operating on our behalf (“Personnel”), must follow to respect privacy when dealing with Personal Information in their daily jobs.
Policy applies to Personal Information about customers, partners, and vendors.
“Personal Information or Personal Data”, means any information that relates to an individual if the individual is identified or reasonably identifiable. This includes names, email addresses, image, location data, online
identifiers, unique device ID, and in certain jurisdictions individual IP address, etc.
“Sensitive Personal Information” means information that is especially protected by the law, such as Social Security Number, Driver License Number, medical information, credit card data, ethnicity, political opinions, and religious
“Third Parties” includes entities, other than customers, with which we do business, for instance suppliers, vendors, and service providers.
“Processing” means any operation or set of operations which is performed on Personal Information or on sets of Personal Information, whether or not by automated means, such as collection, recording, organization, structuring,
storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
We are responsible for the protection of the Personal Information entrusted to us. The Legal team provides privacy policies and guidelines as well as guidance and legal advice. The Human Resources team provides training, guidance, and support for
privacy to all employees, to ensure we always act in compliance with applicable privacy laws. Designated Department Advocates provide feedback about their departments’ collection and use of Personal Information and participate in defining strategic
privacy priorities for IMC, work with the Legal team to drive implementation of policies and guidelines within their departments, and they act as company sponsors of privacy awareness initiatives. Everybody is responsible for the protection of
privacy at IMC and is expected to: (1) become familiar and comply with privacy and data security policies and procedures, (2) take the privacy training sessions made available to them, and (3) collaborate with their Designated Department Advocate
and with the Legal team as required to implement this policy.
2. Transparency and Control:
We inform customers when we collect their personal data and we honor their preferences for contacting them. Every IMC website, including those operated by Third Parties on our behalf, should display a link to our Web Privacy Statement. If our
products and services collect or process Personal Information, we should create product documentation to assist our customers in determining the privacy impact of adopting our products and to support their compliance with their obligations around
data privacy. When collecting Personal Information to use for marketing purposes, we should provide options for opt-in or opt-out as required by applicable laws. Direct marketing to customers and partners must include a do-not-market or unsubscribe
option. Any database used for marketing purposes should record opt-out and unsubscribe activity. Third Parties that conduct marketing activities on our behalf or in collaboration with us should follow our written guidelines and should comply with
We are compliant with General Data Protection Regulations (GDPR). GDPR mandates certain rights for European Nation Countries (“EU Countries”) and as such, we provide our customers with the right:
(1) To consent to, or withdraw consent to providing Personal Information,
(2) To remove or erase Personal Information previously provided or consented to,
(3) To “data portability”; a customer may elect to have their Personal Information transferred to a different electronic processing system without being deterred from doing so and,
(4) To notice of a data breach involving their Personal Information.
3. Third Party Information Processing:
We choose trustworthy vendors and suppliers to process our Personal Information and we ask them to commit to adequate privacy and data security standards. We require our partners to commit to privacy policies and standards that we consider
adequate. The Legal team and the Information Technology team determine privacy and data security policies and standards applicable in our relationships with vendors and suppliers. When choosing a vendor or supplier, we should conduct a Third Party
interview that will establish whether the Third Party can satisfy our standards or industry best practice around privacy and data security standards. Every contract with vendors and suppliers that process Personal Information for IMC, or on our
behalf, should include a clause regarding privacy and data security protections approved by the Legal team. The Legal team must review and approve any changes to our pre-approved privacy and data security language. Before sharing Personal
Information with any of our partners, we ensure that adequate privacy terms are in place.
4. Privacy by Design:
Advocates work with the Legal team to determine whether new products or services within their respective departments will have an impact on current privacy practices and policies. The Legal team provides guidance to the Designated Department
Advocates on applicable privacy requirements for such new products or services. IMC’s departments are responsible for tracking and documenting collection and use of Personal Information elements collected by the department in the ordinary course of
business so that we can inform our customers and partners as appropriate. We track and document how we process Personal Information, in order to support our customers’ compliance with their privacy obligations. The Information Technology team
involves the Legal team for a risk-based privacy impact assessment, when adopting, configuring, or implementing applications and tools that process Personal Information.
5. Data Integrity and Data Proportionality:
We collect Personal Information to use it for specific and legitimate business purposes. We collect what we need to get the job done, we keep it accurate and we retain it only as long as needed for its purpose. We process Personal Information to
facilitate IMC’s Mission, and for internal business operational purposes only. For each category of Personal Information, we define and document the purpose for which we collect and use it. If the Personal Information has no impact on the
functionality of our products and services, we provide customers with the option to limit the Personal Information collected or shared with us. Designated Department Advocates are responsible for enforcing the governance and compliance standards
for data retention and data integrity within their specific departments.
6. Customer Benefit and Value:
We share with our customers the benefits and value we derive from processing their Personal Information. Whenever compatible with security best practices and with the functionality of our products and services, we provide customers with the ability
to access their Personal Information collected by our products or on our website.
We implement technical, organizational, and physical security measures to ensure an appropriate level of security of the Personal Information we process. The Information Technology team determines and manages data security policies and standards
for the protection of Personal Information. We grant access to Personal Information on a “business need-to-know” principle and with the lowest possible access privilege. The Information Technology team recommends and adopts data security best
practices, such as encryption and, together with the Legal team, provides guidance on data classification policies and standards. Employees are responsible for reporting incidents or violations of data security policies to the Information
Technology and Legal teams as follows:
240 Peachtree Street
NW Suite 2200
Atlanta, GA 30303
Information Technology Team:
209 S. Main Street
High Point, NC 27260
POLICY MAINTENANCE AND TRAINING
Please report known or suspected violations to any of the following members of the Privacy Team or, anonymously to the reporting hotline or website provided below:
240 Peachtree Street
NW Suite 2200
Atlanta, GA 30303
Information Technology Team:
209 S. Main Street
High Point, NC 27260
Human Resources Manager
209 S. Main Street, 14th Floor, High Point, NC 27260
Anonymous Reporting Telephone Hotline:
(855) 632-9119 – available 24 hrs/day, 7 days week
Anonymous Reporting Online